Privacy Policy

GLOTADALS ("GLOTADALS", "we", "us", or "our") respects your privacy and is committed to protecting personal information provided by participants, speakers, authors, researchers, exhibitors, sponsors, partners, visitors, and other users of our website and services.

This Privacy Policy applies to information collected through www.glotadals.us, online registration forms, abstract and other submission systems, event-related communications, and other GLOTADALS services that link to this Privacy Policy.

By using the GLOTADALS website or submitting information to us, you acknowledge that you have read this Privacy Policy. Where applicable law requires consent for a particular processing activity, we will obtain that consent in the manner required by law.

1. Who We Are

GLOTADALS is the Global Summit & Training Program on Artificial Intelligence, Digital Technology, Advanced Science and Law for Sustainable Development.

The GLOTADALS Summit Secretariat is located in Concord, North Carolina, United States.

General contact: info@glotadals.us

2. Information We Collect

Depending on how you interact with GLOTADALS, we may collect different categories of information.

2.1 Registration Information

When you register for the summit or a related program, we may collect information such as:

• Title
• First name and last name
• Organization or institutional affiliation
• Email address
• Telephone or mobile number
• Home or work address
• City
• State or province
• Postal code
• Country
• Other location information
• Identification document type
• Identification number
• Registration selections
• Training-course selections
• Other information necessary to administer your participation

2.2 Account Information

Where an account is required for registration or submissions, we may collect account-related information such as your email address, login credentials, profile information, and information associated with your account.

2.3 Abstracts, Research and Other Submissions

If you submit an abstract, paper, presentation, proposal, research material, biography, or other content, we may collect the information contained in that submission, including:

• Your name and professional affiliation
• Email and contact information
• Author and co-author information
• Abstracts and manuscripts
• Research or presentation materials
• Biographical information
• Other information voluntarily included in your submission

2.4 Group Registration Information

Organizations or institutions registering groups may provide information about their participants. Group coordinators are responsible for ensuring that they have an appropriate legal basis or authorization to provide participant information to GLOTADALS.

2.5 Sponsorship, Exhibition and Partnership Information

If you submit a sponsorship, exhibition, partnership, forum, institutional, or similar request, we may collect your name, organization, position, contact information, business details, preferences, and information included in your request.

2.6 Communications

If you subscribe to GLOTADALS updates, we may collect your email address and communication preferences.

Communications may include program announcements, registration information, speaker updates, deadlines, training information, event notices, and other GLOTADALS-related information.

2.7 Technical and Usage Information

When you visit our website, certain technical information may be automatically collected, including:

• IP address
• Browser type and version
• Device type
• Operating system
• Approximate geographic information derived from technical data
• Pages visited
• Referring and exit pages
• Date and time of access
• Website interactions
• Error and diagnostic information

This information may be collected through server logs, cookies, analytics technologies, security tools, or similar technologies.

3. How We Use Information

We may use personal information for legitimate organizational, administrative, contractual, consent-based, and legal purposes, including to:

• Process summit registrations
• Administer training-course registrations
• Manage participant accounts
• Process abstract and research submissions
• Review and evaluate submissions
• Communicate with participants and applicants
• Provide registration confirmations and event information
• Issue certificates or other participation documentation
• Provide information required for event administration
• Support eligible participants with visa-related documentation
• Manage group registrations
• Manage speakers, moderators, exhibitors, sponsors and partners
• Administer awards and related programs
• Respond to inquiries and requests
• Send newsletters and updates where permitted
• Maintain and improve our website and services
• Detect and prevent fraud, abuse and unauthorized activity
• Maintain website and information security
• Comply with applicable laws and legal obligations
• Protect the rights, safety and property of GLOTADALS and others

4. Legal Bases for Processing

Where applicable law requires a legal basis for processing personal information, we may rely on one or more of the following:

• Consent: where you have given consent to a specific processing activity.
• Contract or requested services: where processing is necessary to register you, provide requested services, or administer your participation.
• Legitimate interests: where processing is reasonably necessary for administration, communications, security, fraud prevention, service improvement, or other legitimate organizational purposes, while considering applicable privacy rights.
• Legal obligations: where processing is necessary to comply with applicable law or lawful requests.
• Vital or other legally recognized interests: where permitted by applicable law and necessary in exceptional circumstances.

5. Identification Information

Certain registration processes may request identification information. This may be used to verify registration, confirm participant identity, administer event access, facilitate legitimate event-related requirements, support visa or travel documentation where applicable, or comply with legal and administrative obligations.

Identification information will not be used for unrelated purposes except where permitted or required by applicable law.

6. Payments

Certain GLOTADALS programs and activities require payment of registration or participation fees.

Payment processing may be handled by third-party payment processors. Where payment processing is performed by a third party, payment-card information may be processed directly by that provider rather than stored by GLOTADALS.

We may receive transaction-related information such as payment status, transaction reference, amount, currency, payer identity, and other information necessary to reconcile or administer a payment.

7. Visa and Travel Support

International participants may request documents or support relating to travel or visa applications.

Where a participant requests visa-support services, relevant information may be shared with authorized organizations, consultants, service providers, or other parties involved in providing that requested support.

GLOTADALS does not guarantee the issuance of a visa or admission to any country. Participants remain responsible for their own visa applications and compliance with applicable immigration requirements.

8. Sharing of Personal Information

We do not sell personal information as a business practice. However, we may disclose information to appropriate third parties where necessary for the purposes described in this Privacy Policy.

These parties may include:

• Event and registration service providers
• Payment processors
• Technology and hosting providers
• Email and communications providers
• Event venue and event-support providers
• Authorized visa-support or travel service providers
• Academic, research or professional partners
• Reviewers or evaluation committees
• Professional service providers
• Security and fraud-prevention providers
• Government agencies where legally required
• Legal, regulatory or law-enforcement authorities where appropriate

We require service providers processing information on our behalf to handle such information consistently with applicable contractual, confidentiality, security, and privacy requirements.

9. International Data Transfers

GLOTADALS operates an international event and may receive information from participants located in different countries. Personal information may therefore be processed or stored in countries other than the country in which you live.

Where applicable law requires safeguards for international transfers, we will take reasonable steps to use legally recognized transfer mechanisms or other appropriate safeguards.

10. Cookies and Similar Technologies

The GLOTADALS website may use cookies and similar technologies to operate the website, maintain security, remember preferences, understand website usage, and improve website performance.

Cookies may include:

• Essential cookies necessary for website functionality and security.
• Preference cookies used to remember settings and choices.
• Analytics technologies used to understand website usage and improve the service.

Depending on your jurisdiction, you may have rights or choices regarding non-essential cookies and similar technologies.

11. Email Communications

If you subscribe to GLOTADALS communications, we may send information about the summit, registration, program announcements, speakers, deadlines, training opportunities, and related activities.

You may unsubscribe from non-essential promotional or newsletter communications by using the unsubscribe mechanism provided in the communication or by contacting us.

Please note that certain administrative communications, such as registration confirmations, payment notices, security notices, or important changes affecting your participation, may still be sent where necessary.

12. Abstracts, Publications and Public Information

Some GLOTADALS programs may involve publication or public presentation of participant information, speaker information, abstracts, papers, presentations, awards, or other event materials.

Where information is intended for publication or public display, participants may be informed through the applicable submission, registration, publication, or event process.

You should not submit confidential, proprietary, sensitive, or third-party personal information in an abstract or other public submission unless you are authorized to do so.

13. Speakers, Participants and Event Photography

GLOTADALS events may be photographed, filmed, recorded, or otherwise documented for legitimate event, educational, historical, promotional, communications, and archival purposes.

Images or recordings may include participants, speakers, exhibitors, sponsors, volunteers, and members of the public.

Where applicable law requires consent or provides specific rights concerning event photography or recording, GLOTADALS will follow the applicable requirements.

14. Data Security

We take reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, loss, misuse, or destruction.

Security measures may include access controls, authentication, encryption or secure transmission technologies where appropriate, monitoring, system safeguards, and organizational procedures.

However, no internet transmission, electronic storage system, or online service can be guaranteed to be completely secure.

15. Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, including event administration, accounting, legal, regulatory, dispute-resolution, security, and recordkeeping requirements.

Retention periods may vary depending on the type of information, the nature of the relationship, legal requirements, and operational needs.

When personal information is no longer required, we may delete, anonymize, or securely dispose of it, subject to applicable retention obligations.

16. Your Privacy Rights

Depending on where you live and the laws applicable to your personal information, you may have rights including:

• Accessing personal information we hold about you
• Requesting correction of inaccurate information
• Requesting deletion of personal information
• Requesting restriction of certain processing
• Objecting to certain processing
• Withdrawing consent where processing is based on consent
• Requesting a copy of certain personal information
• Objecting to certain direct marketing communications
• Filing a complaint with a competent data protection or privacy authority

These rights are subject to applicable legal limitations and exceptions. For example, we may need to retain certain information to comply with legal obligations, resolve disputes, maintain security, or complete legitimate administrative activities.

How to Exercise Your Rights

To make a privacy request, contact the GLOTADALS Secretariat at:

Email: info@glotadals.us

Please provide sufficient information for us to understand and verify your request. We may need to verify your identity before fulfilling certain requests.

17. Children's Privacy

GLOTADALS services are generally intended for adults, professionals, researchers, students, institutions, and other participants in the summit and related programs.

We do not knowingly seek to collect personal information from children in circumstances where such collection is prohibited by applicable law.

If you believe that a child has provided personal information to us in circumstances where it should not have been collected, please contact us.

18. Third-Party Websites and Services

The GLOTADALS website may contain links to third-party websites, registration systems, payment services, social-media platforms, academic institutions, event partners, and other external services.

Third-party websites operate under their own privacy policies and terms. GLOTADALS is not responsible for the privacy practices of third-party websites or services that we do not control.

You should review the privacy policy of any third-party service before providing personal information to it.

19. External Registration and Training Portals

Certain GLOTADALS activities may use separate registration or service platforms. For example, CLE-related registration may be provided through a separate portal.

When you access a separate platform, that platform may collect and process information under its own privacy policy and terms. Where appropriate, you should review the privacy information provided by that platform before submitting information.

20. Legal and Regulatory Disclosures

We may disclose personal information where reasonably necessary to:

• Comply with applicable laws or regulations
• Respond to valid legal processes
• Respond to lawful requests from government authorities
• Protect the rights or property of GLOTADALS
• Protect participants or the public from harm
• Investigate suspected fraud or unlawful activity
• Enforce applicable agreements and policies

21. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements, or privacy practices.

When we make changes, we will update the "Last Updated" date at the beginning of this Privacy Policy. Where required by law, we will provide additional notice or obtain consent for material changes.

22. Contact Us

If you have questions, concerns, or requests relating to this Privacy Policy or the handling of your personal information, please contact the GLOTADALS Summit Secretariat.

23. Acceptance of This Policy

By using the GLOTADALS website or submitting information through GLOTADALS registration, submission, communication, or other services, you acknowledge that you have had an opportunity to review this Privacy Policy.

Where applicable law requires affirmative consent for particular processing activities, such consent will be obtained separately where required.